Welcome to our tutorial on setting up backup files in Excel. Backups provide an extra layer of protection for your work, protecting against data loss due to computer failures or accidental deletions. This is similar to the protection we talked about in our previous video on setting up AutoRecover in Microsoft Excel. Let's see how to configure backup files in Excel!
Highlights:
Importance of Backups: Understand why backups are essential to data protection.
Step-by-step guide: Detailed instructions on creating backup files in Excel.
Save As Dialog: Learn how to use the “Save As” feature to set up backups.
General Backup Options: Configure Excel to always create a backup of your work.
️ Verify backup creation: Make sure your backup files are correctly configured and accessible.
Detailed steps:
Open Excel and your workbook:
Open Excel and the workbook you want to create a backup for. Regular backups ensure that you always have a recent copy of your work.
Go to Save As:
Click “File” then “Save As”. Browse to open the Save As dialog box. Choose a location you can easily access, such as a folder on your desktop.
Configure general options:
Before saving, click the “Tools” button at the bottom of the dialog box.
Select “General Options” and check the “Always create a backup” box. This ensures that Excel will create a backup copy every time you save the workbook.
Save your workbook:
Back in the Save As dialog box, enter a name for your workbook and make sure the "Save Type" is set to "Excel Workbook (*.xlsx)." Click “Save” to finalize the configuration.
Verify the creation of the backup file:
Navigate to the location where you saved your file. You will see your original file and a backup file like “Microsoft Excel Backup File”. This backup file is a snapshot of your last saved version and will be updated each time you save the original file.
To summarize:
To set up backup files in Excel, open your workbook, go to "File", "Save As", go to "Tools", "General Options", check "Always create a backup" and save your file. This ensures that your work is protected against any unexpected data loss.
Timestamp
00:00 Create Backup Files in Excel – Introduction
00:23 Create a backup file in Excel – Open an Excel file
00:50 Create backup files in Excel – Open Save As options box
01:02 Create backup files in Excel – Select location of backup files
01:12 Create backup files in Excel – Open general options and enable backup
01:34 Create backup files in Excel – Enter workbook name and location
01:49 Create a backup file in Excel – Check the backup file
02:19 Create backup files in Excel – Video closes
Special note
This is our Excel tutorial series for beginners! Whether you're completely new to Excel or looking to brush up on the basics, this series will guide you through everything you need to know to get started with Microsoft Excel. From understanding the interface to mastering essential functions, we cover it all in easy-to-follow, step-by-step tutorials.
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